Legal Assistant - USA Track & Field (Indianapolis, IN)
BASIC FUNCTION: Assists the Legal Department in handling the day to day function of the department and assists with the tasks the department needs to complete by performing the following duties and responsibilities.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Review and analyze documents based on company standards.
Track the receipt of all contracts and other documents to ensure they are all handled on a timely basis and are continually moving through the review process.
Assist with the preparation of and maintenance of correspondence regarding eligibility and citizenship matters, including:
o athletes wishing to change allegiance;
o athletes requesting no-objection letters for obtaining O-1 and P-1 Visas; and
o athletes seeking to join clubs in other countries.
Address issues referred to the legal department, such as contract correspondence, contract related interpretation, and other miscellaneous matters.
Accurately interpret legal documents in order to respond to inquiries.
Conduct research projects as assigned.
Support the department’s risk management efforts by tracking claims and maintaining claim files.
Maintain litigation files.
Track department processes in order to provide constant analysis of departmental goals.
Complete administrative duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Associate and/or Bachelor’s Degree, with 1 to 3 years experience in corporate legal training in a law firm or other corporate legal setting.
Proven verbal and written communication skills.
Knowledge of legal documents in a corporate context.
Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of peers, managers, clients, customers, and the general public.
Ability to solve practical problems and deal with a variety of concrete variables in situations where standardization exits.
Ability to interpret and utilize a variety of instructions furnished in written, oral, diagram, or schedule form.
Should have intermediate knowledge and abilities with Microsoft Office (Word, Excel, Access, and Powerpoint).
Experience with contract management systems preferred.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to pass a background check.
Provide a writing sample.
Provide a brief summary of prior transactional work experiece.
PHYSICAL DEMANDS: Occasional lifting in connection with filing. Sit for more than 6 hours per shift.
NON-PHYSICAL DEMANDS: Travel 2 -3 times per year (including weekend travel).
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