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Event/Venue Operations: Event Operations/Management
Coordinator, Programs and Events - U.S. Masters Swimming, Inc. (Sarasota, FL)

U.S. Masters Swimming Vision & Overview

USMS is the premier resource for adult aquatic fitness in the United States and will make fitness through swimming available for as many adults as possible. Founded in 1970, USMS is a membership-operated national governing body that promotes health, wellness, fitness, and competition for adults through swimming. We do so by partnering with more than 1,500 adult swim programs across the country that offer a USMS licensed Masters Swimming program; educating and certifying coaches and instructors that are teaching adults; promoting information via the bimonthly member magazine, SWIMMER, monthly e-newsletters, STREAMLINES, and website,; and by sanctioning and promoting pool, open water, and virtual events and competitions. More than 65,000 adults are registered members of USMS.


The Coordinator, Programs and Events will be responsible for executing strategies and tactics to ensure U.S. Masters Swimming events and programs continue to provide a high level of value to members, attract new participants and are managed professionally, efficiently, safely and cost effectively. This position will evaluate opportunities to provide more robust support and services to Masters Swimming Clubs, Coaches, and USMS events including serving as the National Office Liaison to event directors and applicable volunteer committees. The Coordinator, Programs and Events will also take an innovative and creative approach in considering, proposing, developing and executing new programs and events that may better serve and attract swimmers to USMS. They will develop strong relationships with national, regional and local volunteers to support these functions.  The Operations Department includes membership and stakeholder service for the various national, regional and local volunteers (e.g. House of Delegates, Local Masters Swimming Committees, National Volunteer Committees and the Board of Directors), Coach and Instructor educational initiatives and the Swimming Saves Lives Foundation.  The Coordinator, Programs and Events will work closely with USMS departments and stakeholders to support all USMS membership goals.


Key Responsibilities

  • Coordinate with stakeholders to ensure USMS interests are met for all USMS sanctioned and recognized events including Open Water and Pool National Championships, virtual swims/’epostals’.
  • Communicate, strategize and coordinate with Marketing-Publications and Membership Departments to develop key messaging, drive member engagement and participation in USMS events and programs.
  • Establish mutually beneficial relationship with key stakeholders to continually improve the value and benefits provided by USMS programs and events.
  • Collaborate with key department heads and stakeholders in the development, implementation and ongoing execution of new programs, events and/or initiatives to ensure high-quality experiences for USMS members.
  • Develop creative and contemporary programs and events to compete in the fitness space (e.g. running events, triathlon, cross fit, etc.) specifically for those interested in pursuing aquatic fitness.
  • Attain annual event participation and revenue goals.
  • Will be accountable for specific annual targets related to growth in number of events and/or new programs.
  • Continually evaluate the business model for all USMS events and make recommendations on improvements to benefit members, increase participation, increase revenue or decrease expenses.
  • Build and execute the USMS Open Water strategy with a focus on growth of participation, high quality sanctioned events and USMS run events.
  • Collaborate with key department heads in the development, implementation and ongoing execution of new programs, events and/or initiatives to ensure a high quality experience for USMS members. 
  • Initiatives will be developed that focus on growth in retention and acquisition of members and participants and financial return on investment.
  • Stay abreast of all relevant volunteer communication and coordination related to events and programs (e.g. Championship, Long Distance, Open Water, Fitness, Coaches, etc.)
  • Serve in an ex-officio capacity on key volunteer committees and task forces as assigned.
  • Other duties and responsibilities as assigned.


  • Bachelor’s degree, plus three to five (3-5) years of event management or event production experience.
  • Nonprofit experience preferred.
  • Swimming, National Governing Body (NGB) or other related fitness experience and/or background a plus.
  • Goal oriented, self-starter with strong work ethic and ability to manage multiple projects in a fast-paced and time sensitive environment.
  • Excellent interpersonal skills.  The ability to interact effectively and in a professional, diplomatic, and mature manner with internal and external stakeholders.
  • Strong written and verbal communications skills. Resourceful.
  • Proven ability to meet goals and work well with peers and supervisors in a competitive team environment.
  • The ability to generate new and creative growth strategies for the organization.
  • Must be able to work evenings, weekends and holidays and travel as required.
  • Must be able to maintain confidentiality of all corporate, personnel and research matters. 
  •  Attention to detail, dependability and adaptability are extremely important. 
  • Skilled with Microsoft Office suite.
  • Social Media experience a plus.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Do you live in Sarasota, FL or are you willing to relocate?

2. Do you have 2-3 years experience in sports related event management or similar experience? If yes, please describe. Are you available to travel 10-20% of the time?

3. Do you have experience working in the nonprofit sector? If yes, please describe.

4. What are your salary expectations?

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