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Membership: Membership
Membership Coordinator - USA Swimming (Colorado Springs, CO)

Position:  Membership Coordinator
Reports To:  Member Services Director

Job Summary:
The Membership Coordinator serves as the key contact for all membership questions and issues relating to the membership database.  Additional membership responsibilities include but are not limited to providing information, compiling statistics, preparing reports and overseeing key printing projects.

Essential Duties/Responsibilities:
 

Membership/Registration

Serves as the primary contact for 60+ Local Swimming Committee (LSC) Registration Coordinators; resolves problems relative to the SWIMS database.

Responds to phone calls and emails from members regarding athlete, non-athlete, and club membership/registration questions.

Responsible for working with programmers, users and the Registration/Membership Committee to identify and prioritize SWIMS program issues and enhancements.

  • Tests enhancements/upgrades made to the SWIMS program
  • Works with LSCs, programmers and staff to implement registration changes

Oversees creation and updating of all membership applications, cards and forms.

  • Responsible for ensuring accurate and complete information on all forms
  • Facilitates distribution of forms to the LSC Registration Coordinators

Compiles information and prepares annual directory of USA Swimming national committees and LSC board members.

Disseminates monthly and year-end membership/demographic statistics.

Maintains group codes in SWIMS database for all LSC board members, national committees, and other groups as necessary.

Coordinates with the Financial Affairs Division to verify monthly membership totals and invoicing of LSCs.

Serves as Member Services liaison to the IT Department on all membership/registration issues.

Serves, in conjunction with the Member Services Director, as co-staff liaison to the USA Swimming Registration/Membership Committee.

Assists in the coordination of Zone Workshops.

Provides files to outside printer semi-monthly containing the names and addresses of individuals that receive Splash magazine; provides bi-monthly files to outside vendor to generate membership packets to new and renewing athletes.

Other Duties

Responsible for maintaining various web pages on usaswimming.org.

Processes all requests for foreign travel permits and invitations to foreign athletes/teams.

Corresponds with LSC Registration Chairs and FINA federations.

Assists with the annual preparation and publication of the USA Swimming rulebook; works with the Rules & Regulations Committee to compile information, update and proof the rulebook prior to printing. Works with the printer to facilitate distribution of the rulebook to all non-athlete members.

Prior to the annual USA Swimming convention, provides the House of Delegates list to the Credentials/Elections Chair; sends letters on behalf of the President to individuals appointed as presidential at-large delegates and those who do not get appointed. After convention, sends letters on behalf of the President to newly appointed committee chairs and members, as well as those who do not get appointed.

Orders life member plaques and cards for new life members; orders plaques annually for the outgoing members of the Board of Directors.

As requested by the Assistant Executive Director and/or Member Services Director, provides assistance to national committees, staff and board members on other projects.

Qualifications

Ideal candidate will possess 5+ years related work experience. Experience to include: heavy member services and/or customer service, some database management. Applicant should have the ability to multi-task and function effectively in a fast-paced environment, meet deadlines on multiple projects, be highly organized and motivated with excellent interpersonal and communication skills (both verbal and written), excellent proofreading ability, exceptional attention to detail.

In addition, the ideal candidate will have:

Self-motivation and discipline to regularly set and achieve work goals

Database management experience

Proficiency in MS Word, Excel, PowerPoint and Outlook 

Some website editing skills

Some travel (as required)

USA Swimming is proud to be an Equal Employment Opportunity Employer

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Internet/New Media: Web Programming
Software / Web Developer - U.S. Masters Swimming, Inc. (Sarasota, FL)

USMS is seeking a full-time software developer to assist with our web operations in Sarasota, FL. USMS, founded in 1970, is a membership-operated national governing body that promotes health, wellness, fitness and competition for adults through swimming. It does so by partnering with more than 1,500 adult swim programs across the country; promoting information via the bimonthly member magazine, SWIMMER, monthly e-newsletter, STREAMLINES, and usms.org; and by sanctioning and promoting pool, open water and virtual events and competitions. More than 62,000 adults are registered members of USMS. This position is located in our national office in downtown Sarasota.

Reports

  • This position reports to the USMS IT Director.

Overall Responsibility

  • Work with our volunteers to develop requirements for new web applications and updates to existing offerings.
  • Develop and code new applications, and maintain/update existing code on usms.org to support members and volunteers throughout the country.
  • Work with team to develop new mobile applications for the organization.
  • Support onsite staff with computer and software installation and configuration, and maintain office network infrastructure.
  • All web development is done using PHP/MySQL/JavaScript, and mobile applications will be developed using cross-platform tools.

Required Skills

  • Intermediate to Advanced PHP & MySQL
  • Intermediate JavaScript and Ajax, with jquery experience
  • Experience with Linux, Apache, Sendmail useful.
  • Ability to work with and integrate third-party software packages (vBulletin forums, various PHP, JavaScript, and Ajax packages).
  • Familiarity with competitive swimming structures and culture are highly desired.
  • Personal interactive skills are very important in this position, including the ability to interact with non-technical volunteers to gather requirements for projects and the ability to provide customer service to our members over e-mail and phone.
  • Mobile development experience is a plus

Compensation

  • In addition to a competitive base salary, USMS offers a competitive benefits package including health, life, dental, vision and a matching 401K

No recruiters, please.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Do you have PHP and MySQL programming experience? If yes, please describe experience.

2. Are you experienced with JavaScript and JQuery? If yes, please describe experience.

3. Are you a Masters swimmer or triathlete, or do you have any competitive swimming background?

4. Do you live in the Sarasota area or are you willing to relocate to Sarasota?

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Apply for Future Notification Only: Future Notification
Apply for Future Notification - U.S. National Governing Bodies (Various Locations, US)

If you would like to be notified of positions in the future with the U.S. National Governing Bodies participating in this Job Board, please press "apply" below and fill out the entire application. Make sure your email is correct and you check off the notification boxes, otherwise we cannot send you notifications. Once you receive notification of a job, you must come back to the site to reapply. Entering your record here does not make you an applicant to any position and is not viewable by any U.S. National Governing Body. If you need to update, edit, modify or delete your record, please go to “My Account-TeamWork Online” above and put in your email address and password.

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