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Administration/General Management: Administrative/Executive Assistant
Executive Director of Rugby NY - Rugby New York (New York, NY)

Requirements

Summary

The Rugby NY Executive Director (ED) is tasked with overseeing and performing the administrative activities for youth and high school rugby in New York State. 

Term

The term ED position is for a period of one year.  The ED is a part-time position of 25-30 hours per week.

Job Duties

  •  Work with the Rugby NY Executive Committee to create a youth development plan to grow rugby in New York State.
  • Assist Rugby NY Competition Committee and league coordinators in administrative duties.
  • Assist the Game Development Committee in scheduling training for volunteers and organize youth and Rookie Rugby outreach programs throughout the State.  Work to develop high school, middle school and Rookie Rugby in underserved areas of the State.  Increase the number of teams in areas already playing rugby and help established teams grow.
  • Assist the Organizational Development Committee to secure external funding, including organizing fundraising activities and grant funding.  Assist the committee in recruiting Board members to meet Rugby NY goal of transitioning to a charitable organization. Maintain and develop partnerships with state, regional and national sporting organizations.  
  • Assist the Communication Committee to organize the publication of a monthly newsletter and send other notices to members on an as need basis. Facilitate periodic meetings of the standing committees of Rugby NY, the Executive Committee and the Board.  Work with the Rugby NY webmaster to keep the website up-to-date and use social media to promote Rugby NY. 
  • Using performance indicators established in the development plan, track and report on progress in meeting goals set in the plan.

Qualifications

The ED needs excellent organizational and communication skills and the ability to work well with other professionals and partners and provide professional, polite and high quality service. The ability to plan and initiate projects and develop work products, to prioritize workload, complete projects and meet deadlines are essential. The ED needs to be able to make decisions and analyze the impact of those decisions; work as a team member and leader and facilitate the completion of team goals; and, maintain a high work standard, be accountable and focused on critical details necessary to complete tasks and achieve overall goals.

Experience

Non-profit organization or office administration experience required.  Fund-raising experience and grant or sponsorship writing experience preferred.  Familiarity with rugby preferred but not necessary.  College degree preferred. 

Submitting Resume

Resumes must be submitted in the following file formats: *doc, *docx, *rtf, *txt.  Email resumes to Rob Sliwinski, President, Rugby NY   rob.sliwinski@rugbyny.org 

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Administration/General Management: Administrative/Executive Assistant
NACRA REGIONAL PROJECT MANAGER - North America Caribbean Rugby Association Position (Bould, CO)

Overview

The North America Caribbean Rugby Association (NACRA), the regional governing body for the sport of Rugby Union, is seeking to fill the position of Regional Project Manager.

The NACRA Regional Project Manager (RPM) assists in developing the sport of Rugby as directed by the NACRA Executive Committee (EXCO), in consultation with the World Rugby Regional General Manager (RGM), NACRA Chief Operations Officer and Regional Development Officer (RDO).

The primary responsibilties for the RPM are the NACRA Get Into Rugby (GIR) program and assisting in NACRA’s efforts to increase the number of girls and women playing Rugby in the region. In addition, the RPM will, in consultation with the RDO, guide and support the development efforts of specific Caribbean countries.

Principal Accountabilities

Strategy

  • Review, recommend and where appropriate amend the NACRA GIR strategic plan in consultation with the Regional Development Officer (RDO) and Regional General Manager (RGM)
  • Coordinate and support NACRA EXCO and the NACRA Advisory Panel on Women’s Rugby to develop and deliver a strategy to increase female participation in the full spectrum of roles and levels of Rugby in the Region.
  • Assist assigned countries in developing and implementing strategies for developing Rugby, including establishing effective long-term pathways for male and female participants, and maximizing the effectiveness of their programs and officers.

Planning

  • Review, recommend and amend where necessary, the implementation plans to deliver the NACRA GIR program
  • Advise host communities on planning and implementing GIR projects, and assist Instructors with planning and delivering programs as required
  • Review each country’s GIR plan and progress, and make recommendations as indicated
  • Conduct and attend in-person and electronic meetings as required
  • Assist in generating and revising NACRA’s Strategic Plan for women and girls in Rugby, and recommend an implementation plan to the NACRA Advisory Panel on Women’s Rugby and NACRA EXCO.
  • Consult with the RDO and RGM on the strategic and operational plans of assigned countries.
  • Liaise with World Rugby Development Programmes Officer and Women's Development Manager.

Program Delivery

  • Assist in establishing and growing GIR programs as indicated in the NACRA GIR plan
  • Gather and share best practices to establish and augment programs for girls and women in Rugby.
  • Gather feedback and prepare reports as requested
  • Create and post multimedia content for NACRA’s social media campaigns
  • Advise and assist in implementation of NACRA’s Strategic Plan for women and girls in Rugby
  • Support game development in assigned countries
  • Identify game development requirements of assigned countries in consultation with the RDO
  • Build local capacity by supporting all aspects of local Development Officer recruitment, training, and monitoring, as required, in assigned countries. Maintain regular communications with local Development Officers to build and share knowledge and methods.
  • Promote and encourage the application of long-term game development pathways for players, coaches & officials, for male and female participants.

Training and Development

  • In consultation with the Regional Training Coordinator and RDO, assist Unions in the recruitment, training and monitoring of GIR Instructors, local Development Officers, Coaches, volunteers and officials.

Budgets

  • Prepare recommendations and work within approved budgets for assigned projects.

Management

  • Manage the resources, schedules, delivery and review of each project assigned.
  • Ensure that each Union participating in the GIR program completes and maintains their on-line records.

Reporting

  • Prepare a monthly report on GIR, Women’s Rugby and Union activities. .
  • Add information regarding RPM’s projects to NACRA reports, as requested.
  • Prepare reports on other projects as requested.

Key Skills and Attributes

  • Experience in planning and implementing rugby programs to children and youth.
  • Demonstrated ability to train and develop coaches and instructors of youth Rugby programs.
  • Experience in promoting and creating Rugby for women and girls.
  • Experience in creating videos and other multimedia material
  • Experience in creating and maintaining social media campaigns
  • Financial management, administration and budgeting skills
  • Critical thinking, planning and problem-solving skills
  • Highly developed interpersonal skills
  • Ability to work effectively and with sensitivity in diverse cultural settings
  • Effective staff and volunteer management skills
  • Willingness to travel as required to visit Unions and attend events
  • Supports and demonstrates the core values of Rugby Union.
  • Demonstrates a high level of tact and diplomacy.
  • Excellent communication skills with email, phone, and online platforms.
  • Knowledge and experience regarding Caribbean countries, especially Rugby communities in the Southern Caribbean, would be an asset.

Support and Remuneration

  • Guidance and assistance as required from NACRA, as per the Service Agreement Contract. Remuneration of $3,000-$4,000USD/month, depending on qualifications and negotiations.

Estimated distribution of hours/month (guideline only)

  • Monitor and support NACRA and Union GIR Instructors and Development Officers - 12 hours
  • Guide and support Rugby programs related to GIR and girls & women in assigned countries - 8 hours
  • Visit targeted countries to assist Rugby programs related to GIR and girls & women - 72 hours
  • Provide monthly report on GIR in the region - 4 hours
  • Review and revise reports from other NACRA GIR Instructors - 4 hours
  • Update and make recommendations regarding relevant budgets and resources - 4 hours
  • Complete detailed GIR reports as indicated - 6 hours
  • Research and share best practices on growing participation, especially re: girls and women - 4 hours
  • Gather/create material to promote NACRA’s GIR activities - 4 hours
  • Monitor and maintain NACRA Social media sites - 20 hours
  • Coordinate and support the NACRA Advisory Panel on Women’s Rugby - 4 hours
  • Implement and report on NACRA’s Strategic Plan for Women and Girls in Rugby - 10 hours
  • Consult with NACRA EXCO and staff - 8 hours

Interested applicants should email a cover letter and resume to Scott Harland at sharland@nacrugby.com, before February 16, 2015. Questions can also be sent to the same email address.

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Internships: Event Management
Sponsorship/Commercial Marketing Internship – Summer Semester - USA Rugby (Boulder, CO)

Term:
This internship is expected to start in May 2015 and continue through August 2015. Interns must be eligible to receive college credit, or be satisfying an academic requirement, in order to be considered. This is a full-time internship at 40 hours per week. This internship is also open to graduate school candidates.

Overview:
The primary focus of this internship is to support and assist in the commercial/sponsorship operations of our organization. The Sponsorship/Commercial Marketing will assist with sponsorship fulfillment, commercial development, commercial research and analysis and developing commercial proposals, as well as any other tasks that contribute to the efficiencies of the Commercial & Marketing Departments.

Responsibilities include:
• Assist with delivery of sponsorship requirements for current USA Rugby sponsors
• Assist at events with sponsorship fulfillment for current USA Rugby sponsors
• Assist with research and analysis of sponsorship and commercial opportunities
• Assist with creation of graphics for commercial presentations
• Assist with creation of various commercial proposals
• Assist departments and vendors with marketing and sponsorship requests, if needed
• Other duties as assigned

Benefit to Intern:
• Exposure to and working with Major Global Sponsors
• Opportunity to work International Rugby events
• Experience with commercial research and analysis
• Understanding of business processes and commercial requirements in major sports organizations
• Experience working with an National Governing Body (NGB)
• Experience working for a international sports organization

Percentage of duties:
50% - Sponsorship fulfillment and sponsor interactions
35% - Commercial research and analysis/presentation
15% - All other duties assigned

Interns should possess a passion for excellence in sports business, strong interpersonal skills, attention to detail and willingness to learn.

Questions about this internship can be directed to Justine Bauder, at jbauder@usarugby.org.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Are you able to get school credit for this internship?

2. Are you willing and able to relocate at your own expense?

3. Do you have prior marketing/business/sponsorship experience/knowledge?

4. How did you hear about this internship?

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Internships: Athlete Management/Coaching
USA Rugby High Performance Services Intern - Summer 2015 - USA Rugby (Chula Vista, CA)

To effectively assist the High Performance Services Manager to manage and co-ordinate all aspects of high performance operations support to National 7’s Squad players for the duration of the 2014/2015 International season. Ideal start date is to be June 2015.

Hours of Work/Availability:

  • Standard working hours will normally be Monday to Friday 8:00 a.m. to 5:00 p.m.
  • This role may require the candidate to work extended hours, evenings and weekends as required.
  • When the HP Sevens Manager is traveling with the Tour squad or is not on site, be available to supervise. Provide continuous day to day support if there are still athletes training. Continue to liaise between the Olympic Training Center and USAR.

Duties of Position

  • Assist and maintain a working database of kit and supplies.
  • Assist in the planning and implementation of travel logistics for both Sevens programs.
  • Assist in the planning and implementation of travel logistics for both Sevens programs.
  • Handle confidential information regarding specific players, team announcements, etc. 

Reporting

  • This position will report to the HP Services Manager and the Academy/7s Manager

Special Requirement

  • You must be able to receive college credit for this unpaid internship.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Are you able to get school credit for this internship?

2. Do you have experience with Rugby? If so, what?

3. Are you able to relocate, at your own expense, for this position?

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Internships: Communications/Community Relations
USA Rugby Trust Communications/Fundraising Internship - Summer Semester - USA Rugby Trust (Boulder, CO)

Term:

This internship is expected to start in May 2015 and continue through August 2015. Interns must be eligible to receive college credit, or be satisfying an academic requirement, in order to be considered. This is a part-time internship at 20 hours per week, unless your school authorizes you to complete a full-time internship program during the spring semester.

Overview:
The primary focus of this internship is to support and assist in the development, implementation, and monitoring of fundraising programs, appeals, and events directly benefitting USA Rugby Trust. The Communications/Fundraising Intern will assist with executing fundraising appeals and events, working with our donor database, developing social media and website marketing strategies, and responding to general donor inquiries and requests.

Responsibilities include:

  • Support Executive Director and Communications Manager in planning, executing, and monitoring fundraising events and appeals
  • Assist in the creation of fundraising literature
  • Assist in the creation of acknowledgement letters
  • Assist in the planning and implementing of board meetings and subsequent material preparation
  • Assist in the creation of engagement tools
  • Assist in producing a monthly newsletter
  • Assist in creation of grant proposals
  • Assist in the development of a USA Rugby Trust presence through social networking (i.e. Facebook, Twitter)
  • Execute office administrative tasks such as mailing, data entry, etc.
  • Respond to foundation and giving inquiries and provide information and resources as requested
  • Other duties as assigned

Percentage of duties:
25%- Customer service by, email, phone and in person contact
50%- Website, marketing and mass communication development
15%- Event and initiative support
10%- All other duties assigned

Interns should possess a passion for philanthropy, creative writing, strong computer skills, and be comfortable interacting with high level professionals.

Questions about this internship can be directed to Nikki Wiederaenders, Executive Director, at nwieder@usarugby.org or by phone at 720-508-8025.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Are you able to get school credit for this internship?

2. Are you willing and able to relocate at your own expense?

3. Do you have prior fundraising/event planning/donor database experience?

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Apply for Future Notification Only: Future Notification
Apply for Future Notification - U.S. National Governing Bodies (Various Locations, US)

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