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Athlete Management/Coaching: Travel Management
High Performance Athlete Services Coordinator - USA Diving (Indianapolis, IN)

High Performance Athlete Services Coordinator

USA Diving, recognized by the USOC as the national governing body for Diving in the U.S., seeks an Athlete Services Coordinator. The ideal candidate will have experience managing team travel, coordinating logistics for International travel and is well versed in international travel requirements. This team player will have experience managing budgets, leading groups of people and can maintain confidentiality at all times.

Key Responsibilities include:

The High Performance Athlete Services Coordinator is charged to provide support and coordination for all teams representing USA Diving, while addressing the needs of the athlete, in competitions, camps and exhibitions.

  • Strategically plan and coordinate logistics for all international competitions and camps for diving, high diving, junior, and senior athletes (approximately 15 competitions and 5 camps)

  • Communicate all logistical aspects with the local organizing committee, FINA, and the USOC as needed

  • Create and distribute informational documents to athletes, parents, coaches, medical staff, judges, and USA Diving staff

  • Assemble and ship the Team Leader Binder

  • Forecast expenses for annual budget and track current expenditures

  • Coordinate National Team Outfitting, provide information to merchandise manger

  • Oversee USA Diving’s doping control program (USADA)

  • Communicate athlete’s needs (e.g., nutrition, sports psychology, weight-training, etc.) with our Sports Performance Team at the OTC, handle logistics for necessary travel

Qualifications:

  • Bachelor’s Degree with a minimum of two years’ experience in coordinating Olympic team travel

  • Excellent written and verbal communication skills including high level attention to detail, together with developed networking, negotiation and consultation skills.

  • Attention to detail and having the ability to manage your time to meet deadlines is critical

  • Demonstrated leadership, influencing, and communication skills across a wide range of internal and external stakeholders.

  • Experience with the requirements of International travel

  • High competency level of MS Office skills (Word, Excel, PowerPoint, Outlook)

  • Strong interpersonal skills and commitment to a high level of customer service

  • Event operations and logistics experience preferred

USA Diving provides a competitive salary and generous benefits including health and life insurance.

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Event/Venue Operations: Event Operations/Management
National Events Manager - USA Diving (Indianapolis, IN)

USA Diving, recognized by the USOC as the national governing body for Diving in the U.S., seeks a National Events Manager. The National Events Manager is charged to oversee all logistics and operations for USA Diving events and serve as primary resource for USA Diving membership in regard to event management for sanctioned events.

Key responsibilities include:

Build yearly events calendar by determining dates and locations and working with contacts to establish Regional, Zone and National Championship sites and hosts.

Serve on committee to select hosts for Zone and meets

Draft National level event contracts and oversee revision and execution process.

Collect agreement forms from Region and Zone hosts.

Oversee, manage and update the budget for all USA Diving events.

Act as the liaison to third party timing and scoring partners for event set-up, requirements and registration.

Plan and oversee applicable ancillary events at National and International meets

Schedule, plan and conduct championship meetings at all National events

Work with the national judges’ coordinator on scheduling all necessary judges for meets

Serve as primary contact for Meet Directors for 12 Region and 6 Zone Meets

  • Prepare, distribute and collect meet information sheets to/from meet directors

  • Send approximately three emails to meet directors over course of planning process containing pertinent documents and information; Send replacement divers e-mail to meet directors post event

  • Ensure each meet director has medals

Maintain and develop relationships with local/state government agencies as well as convention bureau representatives to ensure effective execution of USA Diving events.

Qualifications

  • A bachelor’s degree in event or sports management or relatable degree

  • 3-5 years planning, implementing and managing large scale events

  • Demonstrated ability to plan, implement and manage a diving meet

  • Excellent written and verbal communication skills including high level attention to detail, together with developed networking, negotiation and consultation skills.

  • Demonstrated leadership, influencing, and communication skills across a wide range of internal and external stakeholders.

  • Analytical and decision making skills – able to identify problems and develop solutions.

  • High competency level of MS Office skills (Word, Excel, PowerPoint, Outlook)

  • Demonstrated commitment, drive and initiative in identifying ideas and translating them into plans to achieve event and USA Diving organizational goals

  • Demonstrated capacity for making evidence based decisions based on strong application of consultation with key stakeholders

USA Diving is an Equal Opportunity Employer and does not discriminate on the basis of race, 
gender, protected status, disability or any other legally protected status.

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Apply for Future Notification Only: Future Notification
Apply for Future Notification - U.S. National Governing Bodies (Various Locations, US)

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