Perform administrative tasks and support functions for Managing Director, Licensing & Merchandising, Director of Licensing and other Merchandising Department staff. Duties include:

Answer and screen telephone calls.
Review mail, establish and maintain files, answer routine correspondence, coordinate travel arrangements, handle all expense reports, maintain department attendance records, faxing and associated duties as assigned.
Assist with department projects as assigned.
Maintain all records associated with the Licensing budget. Track all revenues, expenses and inventory. Process all department payments. Keep updated ledger of Licensing budget.
Maintain department calendar and contact database. Update standard licensing materials (i.e. US Open licensee list, phone lists, file and archive locations, memo templates)
Coordinate all department mail merge mailings.
Oversee all department shipping and receiving. Keep detailed logs of both activities.
Maintain all department supplies and coordinate replenishment of department supplies.
Coordinate all tickets requests form US Open Licensees. Process ticket requests and handle all aspects of ticket distribution.
Oversee the inventory and development of all packaging materials used by the department including the development of the US Open retail merchandise bag. Work closely with department members and sponsor services on all approvals for the merchandise bags.
QUALIFICATIONS/OTHER:

Job will require a significant amount of overtime in order to complete tasks and is considered non-exempt. Meetings, deadlines, etc.
Requires that person filling this position be flexible with his/her work hours
College degree with excellent Word, Excel and Powerpoint skills.
2 – 4 years Administrative Assistant experience
Vvery detail oriented
Works well independently as well within a group environment.
Confident in their abilities and can resourceful
Candidate displays an exemplary attitude
Requires moving of boxes and some physical exertion