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Current available jobs in Administration/General Management:




Administration/General Management: Administrative/Executive Assistant
Center Inspection Coordinator - United States Bowling Congress (Arlington, TX)

Team up with the United States Bowling Congress (USBC) and have a fulfilling and fun career ensuring a Future for the Sport of Bowling.  USBC is recognized by the United States Olympic Committee as the national governing body for the Sport of Bowling and is a membership organization. We provide standardized rules, regulations, and benefits to make bowling fair and fun for everyone. 

USBC is seeking a talented Center Inspection Coordinator to join our team. This dedicated individual will be responsible for all matters in lane inspections, certifications, and lane dressing inspections. The Center Inspection Coordinator will support all customer issues pertaining to lane dressing and center certification inspections along with updating training curriculums and occasionally conducting training classes for local association lane inspectors. This individual will be responsible for making the final determination for annual dressing inspection reports while maintaining or updating various forms and procedure manuals.

DUTIES AND RESPONSIBILITIES

The duties and responsibilities include, but are not limited to the following:

  • Coordinate the certification and inspection process with the local association managers
  • Verify that all centers are certified annually and in a timely manner
  • Gather, enter, and track certification and lane inspection data
  • Produce monthly letter for distribution listing non-certified and pending centers
  • Maintain detailed records for over 4,000 certified bowling centers
  • Advise and support local associations and bowling centers in certification and lane dressing inspection procedures
  • Review center certification status for award scores
  • Oversee annual lane man award (JJ Award)
  • Compose E-news articles to promote certification process
  • Read lane tapes, calibrate lane tools and equipment, issue certificates, update center information and record data
  • Create and implement continuous improvements in the certification process
  • Serve as subject matter expert regarding lane dressing and certification inspections
  • Update lane inspection forms and instructional manuals, supply forms, and develop committee reports
  • Assist teammates within the department

QUALIFICATIONS

  • Associate; Bachelor’s Degree a plus
  • Exceptional customer service and conflict resolution skills
  • Excellent decision-making and interpretation of policies. Able to make recommendations and accept accountability for decisions made
  • Must be able to follow complex time-lines and stay up-to-date with many certification related processes
  • Strong analytical and math skills
  • Superior communication skills, both verbal and written
  • Effective organization skills. Able to prioritize work, manage multiple assignments, and meet deadlines
  • Intermediate proficiency with MS Office software, especially Outlook and Excel, as well as specialized internal software
  • Able to work independently with little or no supervision as well as part of a team
  • Knowledge of bowling required

PHYSICAL DEMANDS

  • Ability to work extended periods of time on computer required
  • Some lifting may be required

USBC offers competitive starting salary with excellent full time benefits which include:

  • Health, Dental, Vision and Life Insurance
  • Short and Long Term Disability
  • Paid Time Off Plus 9 Paid Holidays
  • 401K
  • Tuition Reimbursement
  • Flexible Spending Accounts

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Administration/General Management: Human Resources Management
Human Resources Manager - USA Cycling (Colorado Springs, CO)

The Human Resources Manager at USA Cycling will be responsible for leading the key people functions of the organization required to develop and maintain a high performance environment which supports the organization’s mission to develop the sport of cycling in America.  The successful individual will report directly to the CFO and focus and implementing best practices in human resources management. Key functions include compensation and benefits, recruitment, training and development, performance management, and succession planning. The HR Manager will be responsible for processing payroll and developing and/or optimizing all of USA Cycling’s HR policies, programs, functions and activities. This is a full time exempt position located in Colorado Springs at the USA Cycling Headquarters.

PRIMARY RESPONSIBILITIES:

1.     Manage the payroll process, including garnishments, taxation of employee benefits, employee earning and deduction codes. Review final payroll register before submitting to ensure no mistakes. Review timecards and vacation and sick leave requests.

2.     Lead the employee recruitment process, including: posting of new job openings, reviewing resumes and forwarding potential hires to the hiring manager, scheduling interviews, advising hiring manager on compensation and benefits, creating offer letters, conducting background checks, communicating with unsuccessful applicants, and training all new employees in company procedures and policies.

3.     Oversee performance management process to ensure employees are properly reviewed, coached, and/or rewarded.  Assist managers in implementing process.  Maintain records on all performance reviews.  Ensure performance issues are being addressed.

4.     Ensure compensation and benefits package for all employees is logical and fair, consistent with local market, and reflective of performance and contribution.  Regularly analyze market data and communicate with peers in other sports NGBs to ensure USA Cycling maintains a competitive compensation plan.  Recommend adjustments where required.

5.     Work with Chief Financial officer on the implementation of the employee benefits including group health, vision, dental, life insurance, Health Savings Account, flexible savings account, COBRA and a 403b retirement plan and be the company subject matter expert on these plans including ensuring compliance with all laws including ERISA. Review and reconcile benefit invoices and submit request for payment processing.

6.     Prepare employee separation notices and related documentation, and conduct exit interviews to determine reasons behind separations and potential improvement actions.

7.     Manage the HR budget and monitor key financial indicators.

8.   Establish and maintain department record and reports, including job descriptions and contracts.  Maintain the utmost confidentiality with employee and business information.

SECONDARY RESPONSIBILTIES:

9.     Encourage training and development for all staff by communicating potential training opportunities, organizing training programs, and working with individuals to address gaps in knowledge or skills.

10.     Maintain clear understanding of existing and proposed federal and state laws/regulations that affect human resources management. Identify trends that could impact organizational objectives and/or operational resources.  Work with legal counsel in interpreting applicable laws and policies in order to keep management and employees up to date and in compliance

11.     Establish credibility and respect throughout the organization as an effective listener and problem solver with regard to people issues.  Maintain confidentiality and impartiality at all times.

12.   Update and develop job function knowledge through consistent education and training, reading professional publications, maintaining personal networks, and participating in professional organizations.

13.   Lead investigations into employee relation issues and propose resolutions.   Anticipate issues whenever possible, and develop, recommend and initiate appropriate steps for resolution.  Advise management in appropriate resolution of employee relations issues.

14.   Enforce the organization’s desired values and behavior through communication and the effective resolution of issues. Develop and maintain a company culture that emphasizes customer service, continuous improvement, team work, respect for others, and a love for the sport of cycling. Work with Office Manager to plan events and activities which support a productive and enjoyable work environment.

15.   Oversee all short-term and long-term disability claims, as well as all FMLA claims.

16.   Oversee employee health and safety.  Act as safety liaison between USA Cycling and our Worker’s Compensation carrier, including the management of all WC claims.

17.   Periodically review, research, refine, and document all HR policies, procedures, and methods, particularly by consistently updating the Employee Manual.

18.   Work closely with Office Manager on implementing team building outings, office parties, building morale, creating anniversary & birthday recognition programs, and creating an overall positive work environment. 

DESIRED CAPABILITIES AND SKILLS:

·         Proven ability to work collaboratively with multiple levels in an organization

·         Excellent written and verbal skills with high attention to detail

·         Ability to maintain confidentiality and discretion in business relationships at all times

·         Problem solving and conflict resolution

·         Excellent time management and organizational skills

·         Strong interpersonal and teamwork skills

·         Ability to set work priorities, manage one’s time, and monitor progress

 ·        Strong business acumen and judgment

DESIRED EDUCATION:

·         A four year degree from an accredited college/university

·         Specific training or education in Human Resources Management highly preferred

DESIRED EXPERIENCE:

·         Minimum of 3 years’ experience as a Human Resource Administrator (or equivalent) or above

·         Demonstrated experience in payroll, compensation and benefits, and recruitment and talent management

WORK ENVIRONMENT:

Normal office setting – the noise level in the work environment is usually low to moderate.  The employee may occasionally lift and/or move up to 20 pounds.  Specific vision abilities required include both close and distance vision.  While performing duties of this position, the employee is regularly required to sit, talk and hear.  The employee is frequently required to use hands to finger, handle, feel and/or reach with hands and arms.  The employee is also required to stand and walk to complete tasks and occasionally may climb, balance, stoop, kneel, and crouch to complete tasks.  Equipment utilized will include general office equipment such as computer, copier/scanner, and telephone.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

BENEFITS:

Excellent benefits including medical, dental, vision, paid vacation, sick, holidays, and the opportunity to participate in a 403b plan

 

NOTE: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.


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Administration/General Management: General Management/Profit & Loss
Director of Finance - USA Diving (Indianapolis, IN)

Summary

The Director of Finance is responsible for all of the financial operations and employee benefit activities of USA Diving.  These duties include, but are not limited to, payroll, accounts payable, accounts receivable, monthly closings, financial statement preparation and reporting, annual tax filings, annual budget preparation, and review and maintenance of employee insurance and 401k plan. This position also manages a part/full time office manager.

Primary Responsibilities:

Accounting and Finance

  • Day to Day Maintenance of the general ledger and full accounting system

  • Preparation of and input of journal entries

  • Monthly and year end closing procedures

  • Quarterly financial statement preparation , on an accrual basis, in accordance with Generally Accepted Accounting Principles

  • Maintain fixed assets and depreciation schedules

  • Quarterly reconciliations of all balance sheet accounts

  • Maintenance and documentation of accounting policies and procedures

  • Preparation of information for annual 990 tax return

  • Coordination and preparation of annual external audit

  • Coordination and preparation of USOC audit

  • Coordination and preparation of annual budget

  • Preparation of weekly deposits

  • Preparation of invoices and recording receipts

  • Processing all wire and check payments

  • Maintenance of all internal accounting controls

  • Monitor cash flow and investments

  • Preparation of quarterly and annual USOC reports

  • Other accounting and financial activities as required
    Employee Benefits and Payroll

  • Review and maintenance of employees’ health, dental, and vision insurance, AD&D,  short term and long term disability insurance

  • Maintenance  and preparation of submissions to the 401k plan

  • Preparation and submission of payroll on a biweekly basis

  • Maintenance of employees’ paid time of

    Additional Responsibilities

  • Maintenance and review of business insurance

  • Order supplies

  • Oversee copier and other office equipment

  • Other projects as needed
    Required Education, Skills, and Experience

  • Bachelor’s degree in Accounting, CPA preferred

  • At least 5 years of related experience

  • Good working understanding of nonprofit accounting

  • Ability to maintain confidentiality

  • Ability to handle multiple deadlines and multiple  tasks simultaneously

  • Attention to detail

  • Strong verbal and written communication skills

  • Good working knowledge of Excel

COMPENSATION AND BENEFITS

This is a full-time salary position, with compensation commensurate with experience.  Excellent benefits including medical, dental, and vision coverage; paid vacation, holidays, and sick leave; and the opportunity to participate in a 401K plan.

USA Diving is recognized by the United States Olympic Committee as the national governing body for the sport of Diving in the United States. USA Diving, based in Indianapolis, Indiana, is an equal opportunity employer and is committed to an inclusive and diverse workforce.


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