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Current available jobs in Administration/General Management:




Administration/General Management: Administrative/Executive Assistant
Development Assistant - International Bowling Museum & Hall of Fame (Arlington, TX)

The International Bowling Museum and Hall of Fame seeks a part-time Development Assistant.  The Development Assistant is responsible for all administrative aspects of development and public relations activities.  Reporting to the Director of Development, the Development Assistant plays an important role by providing administrative support to the Development Office and participates in all fundraising activities including donor and public relations, direct mail appeals and special events.

Principle Accountabilities

  • Process donations and prepare acknowledgement letters and other correspondence
  • Maintain foundation, corporation and individual donor files
  • Create monthly fundraising reports and other database reports as needed
  • Continually update and correct database records
  • Conduct preliminary research on prospective corporate foundation and individual donors
  • Coordinate production and mailing of all appeal letters and special announcements
  • Track tax credit donations in the database and keep a file for each tax credit donor
  • Send appropriate documentation to process credits to donors
  • Answer donor questions regarding tax credit programs
  • Maintain guest lists, gather and prepare registration materials and other duties as assigned for fund-raising events
  • Handle all administrative details associated with the IBMHOF Board of Director's meetings (i.e. prepare and distribute notices, agendas, minutes, etc.)
  • Assist in preparation of all media materials for distribution (i.e. copying, filing, mailing, e-mailing)
  • Assemble media and donor kits for events and meetings
  • Other duties as assigned by the Director of Development

Preparation and Knowledge 

  • Associate's or Bachelor's degree in a related field or equivalent experience
  • A minimum of 3 years experience in an administrative position, preferably in a not-for-profit development office
  • Proficiency in Microsoft Word, Excel and PowerPoint 
  • Database management experience - Blackbaud Raiser's Edge and/or E-Tapestry preferred
  • Excellent verbal and written communication skills
  • Ability to present information concisely and effectively, both verbally and in writing
  • Ability to organize and prioritize work
  • Ability to work independently with little supervision
  • Excellent interpersonal skills

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Administration/General Management: Administrative/Executive Assistant
Center Inspection Coordinator - United States Bowling Congress (Arlington, TX)

Team up with the United States Bowling Congress (USBC) and have a fulfilling and fun career ensuring a Future for the Sport of Bowling.  USBC is recognized by the United States Olympic Committee as the national governing body for the Sport of Bowling and is a membership organization. We provide standardized rules, regulations, and benefits to make bowling fair and fun for everyone. 

USBC is seeking a talented Center Inspection Coordinator to join our team. This dedicated individual will be responsible for all matters in lane inspections, certifications, and lane dressing inspections. The Center Inspection Coordinator will support all customer issues pertaining to lane dressing and center certification inspections along with updating training curriculums and occasionally conducting training classes for local association lane inspectors. This individual will be responsible for making the final determination for annual dressing inspection reports while maintaining or updating various forms and procedure manuals.

DUTIES AND RESPONSIBILITIES

The duties and responsibilities include, but are not limited to the following:

  • Coordinate the certification and inspection process with the local association managers
  • Verify that all centers are certified annually and in a timely manner
  • Gather, enter, and track certification and lane inspection data
  • Produce monthly letter for distribution listing non-certified and pending centers
  • Maintain detailed records for over 4,000 certified bowling centers
  • Advise and support local associations and bowling centers in certification and lane dressing inspection procedures
  • Review center certification status for award scores
  • Oversee annual lane man award (JJ Award)
  • Compose E-news articles to promote certification process
  • Read lane tapes, calibrate lane tools and equipment, issue certificates, update center information and record data
  • Create and implement continuous improvements in the certification process
  • Serve as subject matter expert regarding lane dressing and certification inspections
  • Update lane inspection forms and instructional manuals, supply forms, and develop committee reports
  • Assist teammates within the department

QUALIFICATIONS

  • Associate; Bachelor’s Degree a plus
  • Exceptional customer service and conflict resolution skills
  • Excellent decision-making and interpretation of policies. Able to make recommendations and accept accountability for decisions made
  • Must be able to follow complex time-lines and stay up-to-date with many certification related processes
  • Strong analytical and math skills
  • Superior communication skills, both verbal and written
  • Effective organization skills. Able to prioritize work, manage multiple assignments, and meet deadlines
  • Intermediate proficiency with MS Office software, especially Outlook and Excel, as well as specialized internal software
  • Able to work independently with little or no supervision as well as part of a team
  • Knowledge of bowling required

PHYSICAL DEMANDS

  • Ability to work extended periods of time on computer required
  • Some lifting may be required

USBC offers competitive starting salary with excellent full time benefits which include:

  • Health, Dental, Vision and Life Insurance
  • Short and Long Term Disability
  • Paid Time Off Plus 9 Paid Holidays
  • 401K
  • Tuition Reimbursement
  • Flexible Spending Accounts

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Administration/General Management: Administrative/Executive Assistant
Administrative Assistant, National Affiliates - US Equestrian Federation (Lexington, KY)

Under supervision of the Senior Director of National Affiliates, this position provides advanced administrative assistance to the Senior Director primarily, with some assistance to the other National Affiliates staff on a case-by-case basis. Primary responsibilities include scheduling/organizing travel and meetings, managing files and information flow, preparing minutes from meetings, performing administration tasks related to the budget, preparing and distributing materials, communicating internally and externally, and other duties as assigned. This position regularly interacts with staff, members, committees, and the general public.  

ENTRY REQUIREMENTS:

EDUCATION:  High school diploma or equivalent required; an Associate’s degree preferred.

EXPERIENCE:  At least one year of work experience required, preferably secretarial or administrative in nature and/or in organizing multi-functional areas/projects.  Experience within the equine industry is preferred.  In some instances, Associate’s degree or higher may substitute for experience.

SKILLS & ABILITIES:  Must be proficient in Microsoft Office applications and the use of the Internet.  Must be proficient in the use of standard office equipment.  Ability to write legibly required.  Must have good organizational skills as well as strong oral and written communication skills.  Must have a high level of interpersonal skills including tact and diplomacy to handle sensitive and confidential situations. 

PHYSICAL REQUIREMENTS:  Must be able to lift up to 50 lbs.

**Please attach a resume in either Word document or PDF format.  Applications that do not meet this requirement will not be considered.**

Note: When you apply for this job online, you will be required to answer the following questions:

1. Are you legally eligible to work in the United States?
2. Have you ever been convicted of a crime? Please note that answering yes to this question does not necessarily exclude you from employment.
3. If you do not live within commuting distance of Lexington, KY, are you willing to relocate at your own expense?


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Administration/General Management: Administrative/Executive Assistant
FEI Services Assistant - US Equestrian Federation (Lexington, KY)

Job Summary:
Under general supervision of the Managing Director of Competitions and Athlete Services, the FEI Services Assistant assists in the coordination of the FEI Draft and Definite schedules, performs basic accounting functions related to the collection of FEI fees, issues invitations and facilitates competitors as needed, verifies competition results before forwarding them to the FEI, and performs a variety of clerical duties.  This position provides primary customer support by effectively assisting in the FEI Registration Process for both horses and riders, distributing FEI Registration forms, maintaining files, processing and verifying horse and rider information in AHSD and the FEI website, communicating effectively with riders and the FEI regarding registration, and working productively with Discipline Directors and Passport Representatives to verify riders and horses are registered for events.  This position is also responsible for all U.S. FEI competition entries.

Job Specifications:

EDUCATION
High school diploma or equivalent required.

EXPERIENCE
An equine background sufficient to provide basic knowledge of the sport horse industry is required.  Two years clerical or customer service experience strongly preferred.

SKILLS AND ABILITIES
Must have exceptional customer service skills and the ability to diffuse difficult situations.  Excellent verbal and written communication skills required. Must be proficient in MS Office applications including Word and Excel.

**Please attach a resume in either Word document or PDF format.  Applications that do not meet this requirement will not be considered.**

Note: When you apply for this job online, you will be required to answer the following questions:

1. Are you legally eligible to work in the United States?
2. Have you ever been convicted of a crime? Please note that answering yes to this question does not necessarily exclude you from employment.
3. If you do not live within commuting distance of Lexington, KY, are you willing to relocate at your own expense?


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Administration/General Management: Administrative/Executive Assistant
QA/QC Administrative Assistant - US Equestrian Federation (Lexington, KY)

Under the direction of the Laboratory Director, the QA/QC Administrative Assistant controls and coordinates all drug positive files of the USEF Equine Drug Testing & Research Laboratory and maintains all records pertaining to drug positive reports generated by the Laboratory.  This position compiles drug positive files for initial review by the Director of Drug and Medications Program (DMP), Legal Office, and the Laboratory Director before selection of a legal packet.  Following initial review of the positive file and once the contents of a legal packet have been determined, this position compiles the final legal packet for review by the QA/QC Officer and subsequently the Laboratory Director.

The emphasis for this position is on timely handling of drug positive files between the Laboratory, Director of DMP and the Legal Office with exceptionally high quality of work product, competency in word processing, close attention to detail, and consistency in preparing error-free positive drug packets.

Job Specifications:

EDUCATION
High School diploma or equivalent required.  Associate’s degree or two years of college completed at an accredited institution of higher learning preferred.

EXPERIENCE
At least two years documented secretarial or administrative experience required, including experience in word processing.

SKILLS AND ABILITIES
Must be able to type a minimum of 60 wpm. Must be proficient in the use of standard office equipment and MS Office applications such as Word and Excel.  Must have effective data entry skills, excellent organizational skills, and strong oral and written communication skills.  Must have strong attention to detail, be capable of working effectively with others, and have a good appreciation for deadlines.  Must exhibit discretion in handling sensitive and confidential information.

PHYSICAL REQUIREMENTS
Ability to sit for long periods, work at a computer for long periods of time, and lift up to 25 lbs.

**Please attach a resume in either Word document or PDF format.  Applications that do not meet this requirement will not be considered.**

Note: When you apply for this job online, you will be required to answer the following questions:

1. Are you legally eligible to work in the United States?
2. Have you ever been convicted of a crime? Please note that answering yes to this question does not necessarily exclude you from employment.
3. If you do not live within commuting distance of Lexington, KY, are you willing to relocate at your own expense?


Apply for this position      |      Go back job listings


 

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