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Current available jobs in Event/Venue Operations:




Event/Venue Operations: Event Operations/Management
Director of Events - US Club Soccer (Charleston, SC)
  • Title:  Director of Events
  • Reports to:  Senior Director of Operations / NPL General Manager
  • Location:  Charleston, S.C.
  • Status:  Full time / Salaried

ABOUT US CLUB SOCCER:

A National Association member of the U.S. Soccer Federation, US Club Soccer fosters the growth and development of soccer clubs in order to create the best possible development environment for players of all ages.

Anchored by Players First and its five pillars of Club Development, Coaching Development, Player Development, Parent Engagement & Education and Player Health & Safety, US Club Soccer offers registration, league- and cup-based competition platforms, player identification and a variety of other programming, resources and services.

OVERVIEW:

The Director of Events is responsible for planning and executing US Club Soccer’s events and programming throughout the United States, ensuring that each participant and attendee experiences a competitive, first-class and visionary environment focused on health and safety.

Programming is national, regional and local in scope, and currently includes NPL and other league-based events, National Cup Regionals and Finals, id2 Training Camps, Player Development Programs, and assistance with Players First programming.

Significant travel and evening/weekend work is required.

Responsibilities include, but are not limited to:

  • Coordinate all logistics for US Club Soccer events, such as:
    • Site and date selection
    • Negotiate agreements
    • Venue and hosting logistics, equipment rentals and vendors, and other on-site needs
    • Application and registration process
    • Staffing
    • Seeding and scheduling
    • Coordinate referees, and liaison with referee assignors
    • Transportation, lodging and meals
    • Emergency contingency plans and risk management
    • Entertainment and other activations (socials, concerts, etc.)
    • Music and award ceremonies
    • Disciplinary issues
    • On-site signage, branding, marketing displays
  • Develop and manage event budgets.
  • Develop detailed and written event operations plans – including Emergency Action Plans and risk management components – for use in planning and on-site execution by all relevant individuals.
  • Manage relationship with US Club Soccer’s housing partner, including involvement in event location and date selection process.
  • Solicit, evaluate and negotiate venue usage and other related agreements.
  • Manage and empower at least one full-time staff member, as well as interns, volunteers and other event staff.
  • Manage and coordinate sponsor/partner activations, and generally ensure fulfillment of all parties’ event-related obligations.
  • Develop and grow a retail merchandise program, including online, onsite, and pre- and post-event components.
  • Oversee the execution and performance of selected events hosted by third parties, such as state championship competitions.
  • Work cooperatively with the Warehouse Manager to coordinate equipment, apparel and gear orders, shipping and other related needs.
  • Work cooperatively with membership services staff to coordinate dates and locations of events, help ensure team participation, coordinate college coach/scout attendance, and other related needs.
  • Coordinate event-related communication with communications staff.
  • Ensure knowledge management and appropriate documentation, and proactively identify areas of refinement or change.
  • Generally contribute to US Club Soccer’s mission, vision and core values.

QUALIFICATIONS:

This position requires an individual who is proactive, motivated and organized, of high integrity, and able to work cooperatively in a team environment while representing US Club Soccer in a professional manner. Additional qualifications are as follows:

  • Bachelor’s degree from an accredited four-year institution, or equivalent previous work experience.
  • Exceptional organizational skills and a strong attention to detail.
  • Highly refined abilities in time management, prioritization and administration.
  • Ability to manage multiple tasks simultaneously and independently, and produce high-quality output within specific time constraints.
  • Ability to manage and lead staff and volunteers in a positive and supportive manner.
  • Fiscally responsible.
  • Excellent written and oral communication skills.
  • Proficiency with applicable software programs.
  • Ability to lift 50+ pounds, work outdoors for extended periods of time, and accomplish responsibilities involving physical labor.
  • Knowledge of soccer is preferred, but not required.

COMPENSATION:

Compensation consists of a competitive salary, medical and dental insurance programs, vacation and personal day package, and a 401(k) plan option.


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Event/Venue Operations: Event Operations/Management
Events Coordinator - USA Fencing (Colorado Springs, CO)

USA Fencing is the National Governing Body (NGB) for the sport of fencing in the United States. Its mission is to grow and promote the sport of fencing in the United States, honor its rich traditions and to achieve sustained international success.

Position Overview
The Events Coordinator will be responsible for coordinating various components of USA Fencing events which include the North American Cup series, international events and regional events held in the U.S. as well as other championship events.  The position will report to the Director of Operations.

Primary Duties

  • Ensure organizational effectiveness by providing critical administrative support for the organization's Event Department including data entry for tournament management.
  • Responsible for managing day to day administration for the events department, including special event projects
  • Serve as a primary contact in the National Office on national events inquiries including registration and qualification paths. Also responsible for updating tournament information on website and in operations manuals.
  • Manage event logistical details including travel and lodging for volunteers, contractors and staff.
  • Improve the operational systems, processes and policies in support of organization’s mission -- specifically, support better customer service, business process and event planning
  • Other projects/responsibilities as assigned

Education and Qualifications

  • Minimum two years’ experience serving in a coordinator or administrative position
  • Bachelor’s degree preferred
  • Successful candidate must be able to provide superior customer service in potentially high stress situations
  • Ability to organize, prioritize tasks and projects, and multi-task, while working independently.
  • Proficiency in Microsoft Office and databases
  • Ability to maintain confidential or sensitive information

 Other Information

  • The USA Fencing National Office is located in Colorado Springs, CO. This is a full-time non-exempt position with benefits and competitive salary.

Application Process

  • To be considered, applicants must submit a cover letter and resume.


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Event/Venue Operations: Competition Management
Director of Events - National and International - USA Water Polo (Huntington Beach, CA)

SCOPE OF POSITION

The Director of National and International Events is a proven business leader who will lead the effort to refine and execute the strategic plan for all USAWP Competitive Events.  Serves as the expert on all forms of existing competition with the express intent of replicating effective models in new markets. Assume a key role in sport growth through the effective creation and development of competition opportunities across all segments of USA Water Polo. Ensure all national and international championship events offer a consistent message and professionalism which encourages the development and growth of our sport and organization. 

 

ESSENTIAL FUNCTIONS AND BASIC DUTIES

 ·          Drive all aspects of planning, development, organization and implementation of effective policies and functions of all USAWP competitive events and activities. 

·         Establish and maintain master calendar for all national and international championships, national and international events, FINA events, UANA events, Junior Olympics, Masters Nationals, Champions Cup, Rocktober, ODP Boys and Girls National Championships, US Opens, Collegiate Cup, Holiday Cup, Men and Women’s National Team Exhibitions, USAWP Signature Events and Men’s National League. 

·         Work with zones to develop and improve Junior Olympics Qualification Tournaments.

·         Develop long term strategy and calendar.

·         Oversee all aspects of National sanctioned event planning and execution including venue, LOC negotiations, scheduling, finances, and communication.

·         Develop and manage budgets to ensure that all national championships and related events are cost-effective, profitable, and well-organized. 

·         Plan and direct all functions of USAWP National sanctioned events; manage income, travel and logistics, as well as USAWP correspondence with host and membership.

·         Prepare, solicit and secure bids and locations for all competitive events.  Work closely with local zones, clubs, Sports Commissions, Conventions and Visitors Bureaus and attends industry conferences to promote and secure locations. Cultivate relationships and grow the base of potential new event organizers.

·         Review all relevant Conduct of Championship elements and continually review formats of play to provide the highest level of competition in alignment with National Championship philosophies.  Ensure member compliance at all events.

·         Determine parameters of each event.

Ensure all competition schedules are accurate and available to participants in a timely manner. 

Ensure all team rosters are obtained and verified

Verify results are reported accurately on the appropriate communications venues throughout the event and with the Media team.

Review technical USAWP and FINA elements and their application within the event.

Coordinate all referee travel and logistics for tournament officials.

Work with the National Director of Referees and event head referee (if applicable) to identify necessary tournament officials and oversee budgetary requirements.

·         Research and create programs for the development of new competitive events, building up membership engagement and growth.

·         Build relationships with member clubs, LOC, CVB’s, sponsors, vendors, suppliers and facilities.

·         Research and secure new event properties. 

·         Work closely with Director(s) of Marketing, Sport Growth, Membership, Communications, and Chief of High Performance in order to maximize superior quality, promotion and elevation of all USAWP events. 

·         Closely work with Local Organizing Committees (LOC’s) on event advertising and promotional campaigns to maximize exposure for participants, spectators, the memberships and our sponsors.  Ensure USAWP quality standards are applied to all USAWP branded activities.

·         Solid managerial skills to develop and manage staff.

·         Other job duties as assigned.

PERFORMANCE MEASUREMENTS

·         Work is planned, communicated, and executed in a timely fashion

·         Clear and concise feedback through after-action plans for ALL events.

·         Resources are managed wisely and within budget

·         Conduct business and relates to colleagues with civility and integrity

·         Events are self-sustaining or revenue positive when appropriate

·         Demonstrate initiative and collegial approach to helping the organization achieve its stated goals 

QUALIFICATIONS

·         Bachelor’s Degree in related field (Graduate degree preferred) or directly related experience

·         Minimum 5-10 years’ experience in Sport event management and Administration

·         Strong business and program management skills

·         Strong manager who can delegate effectively, supervise appropriately and successfully motivate professional staff and volunteers

·         Team player who is always aware of the “bigger picture” of the organization and its mission—who will work not only to succeed individually but will reach out to others in the organization to build strong professional relationships and support their efforts

·         Thorough understanding of event management, including relations with convention and visitors bureaus, as well as civic and scholastic entities

·         Knowledge of club system in American sports, including ability to advocate for club athletes and to provide clubs with the resources to provide value to their members

·         Demonstrated success at building and promoting events that attract participants and become self-sustaining

·         Outstanding written communication skills

·         Excellent organizational skills and knowledge of group dynamics

·         Advanced knowledge of MS Office Apps, Google, etc.

·         Willingness to travel nationally and internationally, and work flexible/additional hours when necessary



 


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